Job Application Checklist
Use this updated checklist to keep track of your review and refinement process in a logical, chronological order.
1. Pre-Application
Tasks to complete before you submit your application
Learn how ATS systems parse and rank resumes, including which formats and keywords they prioritize.
Recognize that many resumes are filtered out by ATS before ever reaching a human recruiter.
Research common ATS platforms (e.g., Taleo, Greenhouse, Workday) to know their typical requirements.
Google yourself, clean up social media, ensure professional profile pictures, and maintain consistent info across platforms.
If relevant, maintain a personal site or portfolio that showcases your work and skills.
Identify and include keywords from the job posting, and quantify your achievements to highlight relevance.
Address a specific person, highlight relevance, keep it concise, and show you’ve researched the company.
Confirm availability of professional references and give them context about the roles you're targeting.
Stay updated on ATS changes, recognize not all rejections are due to ATS, and seek feedback for future refinement.
2. Submission
Guidelines on finalizing and sending your application
Adhere to any guidelines in the job posting (e.g., format, naming convention, or required details).
E.g. FirstName_LastName_Resume.pdf for easy identification.
Verify that attachments open correctly and the formatting remains intact.
Avoid casual or nickname-based addresses. Stick to something like FirstName.LastName.
Include your name and the position you’re applying for.
Include a brief introduction and specify the exact role you are applying for.
Maintain a log of positions applied for, submission dates, and follow-up actions.
Unless specified, merge your cover letter and resume into one PDF for convenience.
3. Post-Submission
How to handle follow-ups and the outcomes of your application
Typically 1-2 weeks is respectful before following up.
Express continued interest without appearing pushy or impatient.
Mention the date and position you applied for when following up.
If you’ve already contacted them once without response, repeated attempts can seem intrusive.
Express gratitude for the opportunity and reaffirm your interest in the position.
Politely ask where you could improve for future applications.
Connect with interviewers or HR reps on LinkedIn; it may lead to future opportunities.
Document your follow-up dates and responses to stay organized.
If another suitable opening arises, keep communication lines open for future roles.
If you aren't selected, politely thank them and move on gracefully.
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